Company Secretarial Services
Our Secretarial services
Directors are responsible for ensuring the business is compliant with company legislation and failure to do so can lead to a business being shut down. Company Secretarial duties can be very time-consuming as the business must meet the regulations of the Companies Act.
This draws your valuable time away from running the business. Therefore, many of our clients entrust us with all their statutory obligations.
Our secretarial services include:
Formation of a limited company and limited liability partnerships (LLP’s)
Providing registered office address facilities
Maintenance of statutory company books and records
Completion and filing of the Confirmation Statement
Filing relevant statutory documents with Companies House
Helping to ensure the business is fully compliant with its legal and statutory duties
Assistance with changes in the company name
General support and advice for the company chairman, CEO and board members
Changes to the share structure including allocation, selling and purchasing shares
Provision of statutory meeting minutes and circulation
Why choose RWB?
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We have decades of experience in helping clients with a full suite of accountancy services. Our diverse and dedicated team specialise in everything from Personal Tax and Corporate Accounts to Inheritance Tax Planning and Forensic Accounting.
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We are governed by the ICAEW, which has the highest standards of integrity and ethics.
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We have a rigorous protocol: all completed work is checked by your dedicated client manager and then again by one of our directors
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Our meticulous procedures significantly reduce the risk of anything being missed or completed incorrectly.
What our clients say
“Thank you to Lisa and Yuna for all their help and hard work. I really appreciate their skills and help”
— Debbie
“Anne and Beth are very friendly and very helpful, nothing is too much””
— Sally
“Very helpful process and all good!!”
— Mark
Contact us
Would you like to learn more? Our team are happy to help!
FAQs
Why are company secretarial duties so important?
Company secretarial duties involve ensuring a company complies with statutory and regulatory requirements, including filing confirmation statements, maintaining registers, recording shareholder decisions, and updating Companies House. They’re legally essential, and failing to perform them correctly can lead to penalties, legal disputes, and even director disqualification.
What is a confirmation statement?
An annual confirmation statement (formerly the annual return) to Companies House. This document updates them on the company's directors, shareholders, office address, and other essential details. As a company secretary, you handle the preparation and timely filing of this statement to keep your company in good legal standing.
What are Articles of Association?
Think of the Articles of Association as the company's rulebook. The company Secretary's job is to ensure everyone follows these rules. The company secretary must regularly review the Articles, advise the board on compliance, and ensure all decisions comply with these guidelines.
Can you act as my company secretary or registered office??
Our Company Secretarial services include acting as your registered office, preparing resolutions, maintaining registers, and handling Companies House submissions. This gives you peace of mind and reduces the administrative burden on your team.
What happens if I don’t file my confirmation statement or annual accounts on time?
Failure to file these on time can result in automatic financial penalties, reputational damage, or even the company being struck off the Companies House register. Directors can be held personally liable for non-compliance. When we manage company secretarial duties on your behalf, we ensure that all information is submitted accurately and on time.
How do I file my Annual Accounts?
All limited companies must submit annual financial statements to Companies House, which show the company's assets, liabilities, and profits. These statements must be filed accurately and on time.
What are Statutory Registers?
Statutory Registers are your company's vital records containing information about key people such as shareholders, directors, and secretaries. Recording board meetings, resolutions, and other critical corporate activities is also necessary.
What support do you provide during a corporate restructuring, share issue or change of director?
We manage the entire process — drafting the necessary documentation (e.g. board minutes, resolutions, and share certificates), updating statutory registers, and filing changes with Companies House
Do I need to keep a register of shareholders and directors?
Under the Companies Act 2006, it’s a legal requirement to maintain statutory registers, including registers of members, directors, and Persons with Significant Control (PSCS). Not keeping accurate records can invalidate key company decisions and cause significant issues in sales, disputes, or HMRC investigations.
What are the risks of getting it wrong without expert help?
Having a qualified Chartered Accountant ensures your company structure and documentation are compliant and professionally maintained. However, if you choose to manage your own Company Secretarial duties, the risks include:
Fines and late filing penalties
Legal action or director liability
The company being struck off the register
Difficulties raising investment or selling the business
Non-compliance with tax, pension, or employment law.